March 21, 2024 @ 18:00 - 19:00 CET
Effective meetings are an integral part of modern workplaces that hold great importance for businesses. Attendees dedicate a considerable amount of time to them. However, research indicates that many meetings are unproductive, leaving employees feeling that they are a waste of their time. This webinar will introduce you to frameworks and models that will assist you in organising and conducting impactful and effective meetings.
Effective meetings are critical to the success of any organization, but all too often meetings can be unproductive, time-consuming, and frustrating for participants. To help organizations run more effective meetings, here is a framework for conducting meetings that are efficient, focused, and productive:
- Set Clear Objectives: Before the meeting, clearly define the objectives and outcomes you hope to achieve. Share these objectives with all participants in advance to ensure everyone is on the same page and comes prepared to contribute to the discussion
- Prepare an Agenda: An agenda helps to keep the meeting on track and ensures that all relevant topics are covered. Share the agenda with participants in advance and stick to it during the meeting
- Invite Relevant Participants: Invite only the people who need to be there and who can contribute to the discussion. Avoid inviting people who don’t need to be there, as this can be a waste of time for both them and the other participants
- Assign Roles: Assign roles to participants, such as timekeeper, facilitator, and note-taker. This helps to ensure that everyone knows their responsibilities and the meeting runs smoothly
- Start and End on Time: Start the meeting on time and end it on time, even if all the topics have not been covered. This helps to demonstrate that the meeting is important, and respects the time of all participants
- Encourage Participation: Encourage participation from all participants, and ensure that everyone has an opportunity to contribute to the discussion. Avoid letting any one person dominate the conversation
- Follow-Up: Follow up after the meeting to ensure that action items are assigned and that everyone is clear on their responsibilities. Provide a summary of the meeting and the action items that were assigned
By following this framework, organizations can conduct more effective meetings that are efficient, focused, and productive. By setting clear objectives, preparing an agenda, inviting relevant participants, assigning roles, starting and ending on time, encouraging participation, and following up, meetings can become a valuable tool for driving progress and achieving organizational goals.
- Economic Logic
Mithun A. Sridharan is an entrepreneur, cited author and keynote speaker on Strategy, Management and Digital Transformation topics. He is the Founder & Chief Advisor at INTRVU, an admissions and career services advisory, where he oversees strategy, career services operations, publishing, partnerships and product management. He is also the Founder and Chief Content Officer at Think Insights, a leading education portal on Strategy, Management Consulting, Leadership, Digital Transformation, and Data Literacy. Mithun is a bottom-line driven executive with experience in leadership and senior management roles in strategy, consulting and information technology industries. As a Global Industry Advisor and Senior Client Partner, he regularly advises executives at Fortune 100 clients on their strategic business transformation initiatives. His institutional experience traces Amazon Web Services and Oracle, market leaders in information technology as well as global management consultancies, such as KPMG, Publicis Sapient, and CGI (Logica). where he incubated and scaled several consulting practises. Mithun also had a 4-year stint with entrepreneurship at BlueOS LLC, where his leadership ranged from company incorporation to acquisition by a Swiss holding group. He is a regular speaker at several industry conferences and has extensive publications at such high-impact magazines as the World Economic Forum, the American Banker, Wired, Forbes, etc. He holds an MBA from ESMT Berlin, a Master of Science from Christian Albrechts University of Kiel, both in Germany and a Bachelor of Engineering from the University of Madras, India. He is based in Heidelberg, Germany and can be reached via LinkedIn.
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